Prioritize only those meetings that are truly important to you and your projects. Don’t be afraid to tell your PM that a certain meeting doesn’t require your presence and that you have important tasks that need to be done during the scheduled time. Instead, offer to bring colleagues to the meeting to represent you – it will be an opportunity for them to gain new experience.
It is also a good practice for companies to refuse to hold meetings on a certain day of the workweek. This helps maintain psychological balance, flexibility and focus of employees on current tasks. International companies that have already implemented such an initiative include Shopify, ESI Group and Accenture.
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5. Gain access to files, folders, and passwords
Many organizations—large and startups alike—operate through a vast document flow in the cloud and an ecosystem of web applications like Asana, Notion, Slack, HubSpot, and more, making it difficult for current employees and new colleagues to access.
The most common situation: you need to send a contract and invoice to the finland phone number data client within 2 hours, you need to look at the final calculation - and you wait these 2 hours before you can access the calculation file. As a result, it turns out that the calculation is incorrect, you have to redo everything and the time has already been wasted.
New employees may be in a similar situation: they wait all day for access to all platforms and tools. And even after receiving all the passwords, they often don’t write them down and forget them, and then repeatedly contact their manager or PM to restore accounts or access.
Overall, according to research by cybersecurity company Yubico, the time employees spend resetting and recovering their passwords costs the company approximately $5.2 million per year (based on 15,000 employees).
How to optimize employee access provision
Creating a flexible and efficient file and application accessibility system for all employees takes time, especially in large companies. But it’s operational work that needs to be done – and it will have a positive impact on the overall productivity of all departments.
So, onboarding a new employee should include access to all the necessary files and tools. And it's best if one employee is responsible for this task - HR (who performs the onboarding) or the project PM the new employee is joining.
Corporate cybersecurity experts also advise against storing passwords in a cloud document that is freely accessible. There are good solutions for teams of all sizes: 1Password , LastPass , or RoboForm allow users to store an unlimited number of passwords in their account, access to which is blocked by a single MasterPass. Businesses can choose the subscription plan that best suits them and obtain the number of licenses they need.
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