7 useful tips to make the most of your corporate email
Posted: Tue Dec 17, 2024 8:20 am
We know how important a company is, so it is essential that you follow these 7 useful tips to make the most of your corporate email.
Needless to say, millions of people around the world use an email system to stay connected and in touch. They even do it to make appointments, manage a schedule or calendar, and keep their personal or professional lives in order.
7 tips to make the most of your corporate email
The truth is that very few people really know how to make good use of all the features and benefits of their email platform, especially employees. It is always important to learn some simple tricks or tips that can help you save time and work more effectively, while also having better collaboration with colleagues and clients.
Here are seven simple tips for you to learn and take your productivity to the next level, especially if you use professional services like Microsoft Outlook.
The first thing to do is limit your desktop notifications and select which emails are most important to display first. Your email inbox can often be a safe haven for putting off reading material for later. Ask yourself: How often do you click on your inbox when you see one of those notifications at the top of your computer, smartphone or tablet screen?
Although for some this practice can be terribly annoying and distract them from their daily tasks, it is still important to receive notifications about the most important alerts.
Second, set reminders with check-ins. Using scheduled check-ins with poland business email list reminders ensures that you never forget those appointments or tasks that can cost you a penalty at the least, or close a deal at the worst. Additionally, it is important that you include your team members in the reminders to alert them of any circumstances as well.
Third, almost all services have the option to set colored reminders for post notes. Use them. If you have a colorful collage, place it around your screen so you never forget those important dates, phone numbers, etc. These are usually called sticky notes and are a great tool.
Fourth, and an important one: schedule meeting times, as some statistics indicate that 15 percent of an organization's collective time is spent in meetings . This is often a waste of human resources.
Although meetings are an important part of business for teams to develop strategies and growth plans, and make decisions, you should be aware of how they can take you away from other tasks that may be a higher priority for the business. Your corporate email platform can help you create time alarms. Schedule them.
Delete and block all those emails that arrive in a chain and that are unknown. It is important to do so for cybersecurity reasons. Always avoid having your inbox overwhelmed by a large number of messages that you are not even going to read.
You can set up an antispam service in your corporate email to prevent spam, advertising, or suspicious-sounding messages from reaching your inbox, since many successful cyberattacks occur due to accidentally opening messages of this type or out of curiosity. Protect yourself from these types of threats on your business platform.
It's important to start creating search and storage folders for all those messages that are important. Always think about which emails you use the most and which ones you access most frequently. Typically, these will be your boss's, your team members', or your closest clients'.
Avoid scrolling through the entire page looking for them, instead save them in these folders that are very easy to create. You just need to look for the “create new folder” tab and from there you can name it, so that you can always place messages that are important or those that you need to access in a timely manner when making a query or decision to close a good deal.
Choose the best calendar view so you can quickly see how much time you have free to schedule meetings, whether professional or family-related. If you work with international clients or colleagues, this trick is invaluable: you can add a second time zone to their calendar so you can easily schedule calls or video conferences and make sure they're there at the right time.
With these tips, you can have a better operation using your corporate email platform. Remember that it is very important that you have a professional email so that you can carry out these tasks, because although many of the free services allow you to use this type of tool, the customization and storage capacity is greater when you pay for it.
Needless to say, millions of people around the world use an email system to stay connected and in touch. They even do it to make appointments, manage a schedule or calendar, and keep their personal or professional lives in order.
7 tips to make the most of your corporate email
The truth is that very few people really know how to make good use of all the features and benefits of their email platform, especially employees. It is always important to learn some simple tricks or tips that can help you save time and work more effectively, while also having better collaboration with colleagues and clients.
Here are seven simple tips for you to learn and take your productivity to the next level, especially if you use professional services like Microsoft Outlook.
The first thing to do is limit your desktop notifications and select which emails are most important to display first. Your email inbox can often be a safe haven for putting off reading material for later. Ask yourself: How often do you click on your inbox when you see one of those notifications at the top of your computer, smartphone or tablet screen?
Although for some this practice can be terribly annoying and distract them from their daily tasks, it is still important to receive notifications about the most important alerts.
Second, set reminders with check-ins. Using scheduled check-ins with poland business email list reminders ensures that you never forget those appointments or tasks that can cost you a penalty at the least, or close a deal at the worst. Additionally, it is important that you include your team members in the reminders to alert them of any circumstances as well.
Third, almost all services have the option to set colored reminders for post notes. Use them. If you have a colorful collage, place it around your screen so you never forget those important dates, phone numbers, etc. These are usually called sticky notes and are a great tool.
Fourth, and an important one: schedule meeting times, as some statistics indicate that 15 percent of an organization's collective time is spent in meetings . This is often a waste of human resources.
Although meetings are an important part of business for teams to develop strategies and growth plans, and make decisions, you should be aware of how they can take you away from other tasks that may be a higher priority for the business. Your corporate email platform can help you create time alarms. Schedule them.
Delete and block all those emails that arrive in a chain and that are unknown. It is important to do so for cybersecurity reasons. Always avoid having your inbox overwhelmed by a large number of messages that you are not even going to read.
You can set up an antispam service in your corporate email to prevent spam, advertising, or suspicious-sounding messages from reaching your inbox, since many successful cyberattacks occur due to accidentally opening messages of this type or out of curiosity. Protect yourself from these types of threats on your business platform.
It's important to start creating search and storage folders for all those messages that are important. Always think about which emails you use the most and which ones you access most frequently. Typically, these will be your boss's, your team members', or your closest clients'.
Avoid scrolling through the entire page looking for them, instead save them in these folders that are very easy to create. You just need to look for the “create new folder” tab and from there you can name it, so that you can always place messages that are important or those that you need to access in a timely manner when making a query or decision to close a good deal.
Choose the best calendar view so you can quickly see how much time you have free to schedule meetings, whether professional or family-related. If you work with international clients or colleagues, this trick is invaluable: you can add a second time zone to their calendar so you can easily schedule calls or video conferences and make sure they're there at the right time.
With these tips, you can have a better operation using your corporate email platform. Remember that it is very important that you have a professional email so that you can carry out these tasks, because although many of the free services allow you to use this type of tool, the customization and storage capacity is greater when you pay for it.