Pay attention to the expiration date
Posted: Thu Feb 20, 2025 7:20 am
Alphabetical
It is one of the most used standards, as it is simple, fast and easy to understand.
Almost always present in the organization of physical files in school offices.
Geographical
A common standardization in public departments. In this system, you organize data according to its origin or location.
In this organizational model it is also possible to organize in alphabetical order.
Numerical
The numerical order occurs with a priority system and/or files with numerical elements, such as bills, documentation of individuals, etc.
Ideographic
With this organizational basis, you must use specialized vocabulary and have a lot of knowledge of the areas in the company, considering that each document must be analyzed in the smallest details before receiving any ideographic classification.
man consulting files
5. Creating an index
Once the files are organized into categories, in folders and drawers, it is time to create an index that, in practice, serves as a kind of guide to locate each of the documents more easily.
If the physical file is large, you might consider putting a map in the index to show the names of each of the shelves, drawers, and other storage locations.
However, before anything else, it is necessary to register all azerbaijan mobile database documents in the file alphanumerically, ensuring that next to each documentation record there is a small caption specifying the subjects in more detail.
Example: Folders on Shelf B: Receipts for purchases of office and cleaning supplies.
6.
Several documents have a legal validity period. This means that, after a certain period of time, that file no longer has legal validity.
When working with organizing this type of document, it is necessary to consider the expiration date in the organization process.
This helps to optimize the process of discarding and renewing documents whenever necessary, ensuring that your company complies with legal demands, in addition to not accumulating invalid papers within the company.
It is one of the most used standards, as it is simple, fast and easy to understand.
Almost always present in the organization of physical files in school offices.
Geographical
A common standardization in public departments. In this system, you organize data according to its origin or location.
In this organizational model it is also possible to organize in alphabetical order.
Numerical
The numerical order occurs with a priority system and/or files with numerical elements, such as bills, documentation of individuals, etc.
Ideographic
With this organizational basis, you must use specialized vocabulary and have a lot of knowledge of the areas in the company, considering that each document must be analyzed in the smallest details before receiving any ideographic classification.
man consulting files
5. Creating an index
Once the files are organized into categories, in folders and drawers, it is time to create an index that, in practice, serves as a kind of guide to locate each of the documents more easily.
If the physical file is large, you might consider putting a map in the index to show the names of each of the shelves, drawers, and other storage locations.
However, before anything else, it is necessary to register all azerbaijan mobile database documents in the file alphanumerically, ensuring that next to each documentation record there is a small caption specifying the subjects in more detail.
Example: Folders on Shelf B: Receipts for purchases of office and cleaning supplies.
6.
Several documents have a legal validity period. This means that, after a certain period of time, that file no longer has legal validity.
When working with organizing this type of document, it is necessary to consider the expiration date in the organization process.
This helps to optimize the process of discarding and renewing documents whenever necessary, ensuring that your company complies with legal demands, in addition to not accumulating invalid papers within the company.