Electronic versus paper workbook: what is more convenient for the employer
Posted: Wed Jan 29, 2025 6:50 am
Electronic work books (EWB) have been in use in Russia for more than two years. They are kept for each employee. Megaplan has figured out what the advantages and disadvantages of a digital document are for an employer. We tell you why it is more convenient than a paper work book and what information about a candidate cannot be found there.
When did electronic labor books appear?
On January 1, 2020, all Russians who have a work book were given the opportunity to switch to an electronic version of this document. In June 2022, the Pension Fund announced that 9 million Russians had switched to an electronic work book.
The system is as follows: employers maintain electronic work books for all uk whatsapp list employees. But the employee can decide whether to keep the paper version as well. If the employee chooses only the electronic work book, the employer gives the employee the paper document and, accordingly, is no longer responsible for it.
However, those who found employment for the first time in 2021 can no longer choose: they are provided with work books only in electronic form.
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Advantages of electronic labor
1. Fewer mistakes
The main advantage of an electronic work book is convenience. It manifests itself in several aspects. Firstly, when filling out an electronic work book, there is less risk of making a mistake, which often occurs in paper versions. Secondly, the electronic book does not need to be stored anywhere. Accordingly, there are no costs for maintaining personnel document flow. And thirdly, the ETC cannot be lost, which is good for both the employee and the employer.
2. It is easier to find employment remotely
In January 2022, the Rabota.ru service found out that more than half of Russians (56%) would like to work remotely this year. Among the advantages of remote work, workers most often named the fact that such work gives them the opportunity to independently control their schedule and save time on traveling to and from the office.
Electronic workbooks make the process of remote employment easier. You can send the electronic workbook, for example, by e-mail. However, the originals of the contract and the order of employment still need to be signed in person or sent by regular mail - not e-mail.
3. It's more honest
Some workers used to do it like this: they worked in one place for a couple of months, got fired for absenteeism, and then went and bought a new paper work record. This loophole allowed the worker, for example, to hide the reasons for dismissal or irrelevant work experience. The document is clean, so the employer will not know about this trick.
Now the employer can check in the ETC the information that the candidate provides to him for the position, for example, the duration of the last job indicated in the resume.
When did electronic labor books appear?
On January 1, 2020, all Russians who have a work book were given the opportunity to switch to an electronic version of this document. In June 2022, the Pension Fund announced that 9 million Russians had switched to an electronic work book.
The system is as follows: employers maintain electronic work books for all uk whatsapp list employees. But the employee can decide whether to keep the paper version as well. If the employee chooses only the electronic work book, the employer gives the employee the paper document and, accordingly, is no longer responsible for it.
However, those who found employment for the first time in 2021 can no longer choose: they are provided with work books only in electronic form.
Useful material about CRM implementation
How to Save Money
When Implementing CRM:
10 Tips from Experts
For those who want:
implement a CRM system easily and without errors
check how you have implemented CRM and what can be improved
Understand how to save time and money using proven tips from experts
Get it for free
Advantages of electronic labor
1. Fewer mistakes
The main advantage of an electronic work book is convenience. It manifests itself in several aspects. Firstly, when filling out an electronic work book, there is less risk of making a mistake, which often occurs in paper versions. Secondly, the electronic book does not need to be stored anywhere. Accordingly, there are no costs for maintaining personnel document flow. And thirdly, the ETC cannot be lost, which is good for both the employee and the employer.
2. It is easier to find employment remotely
In January 2022, the Rabota.ru service found out that more than half of Russians (56%) would like to work remotely this year. Among the advantages of remote work, workers most often named the fact that such work gives them the opportunity to independently control their schedule and save time on traveling to and from the office.
Electronic workbooks make the process of remote employment easier. You can send the electronic workbook, for example, by e-mail. However, the originals of the contract and the order of employment still need to be signed in person or sent by regular mail - not e-mail.
3. It's more honest
Some workers used to do it like this: they worked in one place for a couple of months, got fired for absenteeism, and then went and bought a new paper work record. This loophole allowed the worker, for example, to hide the reasons for dismissal or irrelevant work experience. The document is clean, so the employer will not know about this trick.
Now the employer can check in the ETC the information that the candidate provides to him for the position, for example, the duration of the last job indicated in the resume.